Content assignment checklist

Consult this list BEFORE you start writing to product content that gets noticed. Click here to download a PDF of this.

Producing great content is no easy feat. It requires a lot of time and brainpower, and many people are left wondering after they publish a post if the return was worth the investment.

So what’s the secret to successful content? The answer is that there isn’t just one secret; there are many. Which means, sadly, there are many ways your content can fail.

But you can vastly increase your success rate with a strategic approach. To cut through the mystery — and simplify what it takes to produce content with impact — I’ve put together a checklist for online writing projects. Download a PDF here: The ultimate online content checklist and use it BEFORE you start writing.

Whether you are writing your post yourself or assigning someone else to do it, you should go through the steps on the checklist. It will focus your thinking and make sure your piece is primed for maximum impact. If you have questions or need help, drop me a quick note at or tweet me @wordwowstudio.

Let’s get going! Here are the key items on your ultimate content checklist:

355411 200Topic 

You should be able to summarize your topic in one pithy sentence. If you can’t do that, you need to spend more time honing your idea. If you don’t know what you want to say, you’ll have a hard time explaining it compellingly to your reader.

578440 200Goals 

Every piece of content should be developed with a specific goal in mind. Sometimes there may be more than one, but be careful not to try to accomplish too much with any one article. Your goal might be to make people aware of a new product, help customers solve a frequently encountered problem or build trust in your brand.

6880 200Desired Length

It’s important to know how many words you have to work with, in part because you don’t want to spend more time than you need to researching and writing. For online assignments, a short piece would probably be 300 words or fewer, medium 300 to 500, long 500 to 1,000 and in-depth over 1,000. Different lengths suit different goals and audiences, though there has been a lot written recently about how longer content can perform more strongly in search rankings.

209145 200Audience

This is where I see many people stumble by not having a clear idea of whom they are writing for. You can really only write persuasively to one audience at a time. Sum up who that is. If you have developed customer personas, this is a great time to rely on them.

10891 200Tone

You want your voice to be consistent with your audience, goals and brand. So capture that in a few words – conversational, authoritative, friendly, youthful, whatever it may be. Then keep that tone in mind as the content is produced.

89688 200SEO Keywords

What keywords do you want your content to rank for? What terms will your desired reader be searching for? Make sure that words or phrase appears in your headline. Also sprinkle it and its synonyms frequently (but not excessively) in your content. Your content should read naturally but make sure your SEO (search engine optimization) keywords are there.

137857 200Information Sources

Perhaps your article is inspired by some new research; that’s an obvious information source you will want to cite.  Note particular articles or studies in this spot, especially if  you are preparing this brief for someone else to write the article. Or you might list key influencers you want the writer to interview.

24624 200Links

This is another SEO consideration. Linking your content to the most authoritative articles on your subject signals to search engines that your article is relevant high-quality content. So identify thought leaders in your space and their posts on your topic for possible linking.

Differentiation Angles

This is another way in which I see people often squander their content efforts. The information flow is a torrent these days, and your article needs to offer something unique and valuable. So survey what has been written on your topic and look for neglected but worthwhile angles to differentiate your post. Don’t regurgitate the same old, same old. A bonus is that this will also help with your search ranking.

634226 200Call to Action

If your content is supporting your business or a cause,  articulate a clear call to action and make sure to feature it in your post. Depending on your tone and style, this may be a subtle mention at the end or stronger, more frequent plugs. But know before you start writing what action you want the reader to take after reading your piece.

15043 200Headline Ideas 

Readers often decide whether to open your article based solely on the headline, so this is the single most important aspect of your content. Give it careful thought. A brilliant headline may not present itself before you start writing, but it’s good to start brainstorming ideas early in your process. It may highlight the angle that you will want to focus on in your piece.

66672 200Visuals

Content gets read more often if it has visuals with it, so make plans for getting illustrations, photos, videos, graphics and more. This may require the input of graphic designers or photographers, so get the ball rolling at your assignment’s inception.

289119 200Timeline

Your process may look slightly different than the steps listed here (which includes outline, draft, edits and publication). But, especially if you are working with a writer rather than writing yourself, it’s very helpful to record deadlines for the key milestones. Having clear dates established makes it more likely your content will be published on time and have maximum relevance.

585973 200Amplification Strategy

You probably promote your content through your social channels, but you may be able to do more to amplify your impact. In this spot on the checklist,  jot reminders to reach out to influencers you quote, colleagues and industry peers and ask them to share it  and add comments. Identify key hashtags related to your topic.

Clearly there are a lot of bases to cover.  If you don’t have enough time to produce great content, I can add enormous value by taking this on and freeing you to do what you do best. If you have questions or want help with the checklist, email me at  If you found the checklist helpful, share it with a friend.